On currency transactions then. First of all couple of terms for you to get to
know. Functional currency - what is the functional currency, what currency is it
that you functioning, okay, so it will be the currency of your primary economic
environment. So if you do most of your work in the UK your currency is sterling
all right, so, that's the overall thing it's the currency that influences your
selling price, your labor, your materials, that sort of thing and it's the currency
that you generate your cash in and it's the currency then you generally
spend your cash in okay. So it's kind of all of those things in your way because
some of them might be dollars some of them are be sterling some of the euros
and you make a judgment as to which one's your functional currenc, in which
currencies you are functioning, okay. Moving on then to presentation currency.
Presentation currency literally your functional currency might be euros but
you might present your currency in dollars literally the currency is
presented in and even I think that's a bit weird. Why would you do that and
generally of course you don't. If your functional currencies in euros then your
presentation currency is genuinely in euros. What it often happens though is
this might be a sub and the parent company is a USA company and so
therefore the group accounts will definitely be in dollars and your
functional currency for the Sub is in Euro, so you have to translate that Sub. So
that's a couple of terms. Now, how do we deal with this then. So
this is all to do with an individual company, nothing to do with a group
situation that I said, this is an individual company and you might buy
or sell something okay abroad, a foreign item. Well obviously you
will translate that at what we call the spot rate or the rate at that time, the
historic rate. Now you buy it on credit and so therefore by the time you come to
pay or receive, the rate, the spot rates, the historic rate will have
changed okay and the difference between those two goes to the income statement.
Now what also might happen is that you buy or sell and use the spot rate but
then by the time the year end comes, it's still owed, so you still owe or you are still
owed at the year-end and so what you do is you re-translates your monetary
figures to the year end rate, now. I know what you thinking, the hang on Richard, I'm
completely lost, that's fine! I'm gonna do some numbers,
alright. So here's this example then. We're a US company and we buy goods for
150,000 Korona and it's 1 dollar to 10 Koronas.
Okay so let's use this up here. Let me get rid of all of that bit there for now.
All right so we buy and sell out at this figure here so I'll do the figures like
this. So we buy and sell in dollars, the rate was 10 it is a 150,000
so 150,000 divided by 10 is 15,000 isn't it, okay,
so that would be 15,000 and what we would do. We would debit
purchases 15,000 credit payables 15,000. So far so good.
However when we come to pay it, the rate has changed. When we go to pay off the
rate is now we pay for goods at 12 so the rate would be the 150,000
divided by 12 which is
12,500. So we only have to pay 12,500 that's good news.
So what I'll do then I'll get rid of my payable of 15,000 I'll credit my cash
though with only 12,500 so therefore the other
credit that's left over it's good news to me and so I credit my income
statement. So can you see that I bought and sold it and I thought it was going
to cost me 15,000 I translated the spot rate. Then when I came to pay it, it had moved
to 12,500 because this was a payment it was good and the difference I put to the
income statement there okay. Now let's do another example okay. So in this example
same thing. There is 200,000 so I will debit purchases,
I will credit my payables with 200,000 divided by 10 = 20,000
okay. But this time it's unpaid at the year-end. So what I'd do at the year-end,
I re translate any monetary assets and liabilities. What's my monetary liability
it's the payable to a monetary liability with foreign loan, foreign debtor, foreign
creditor or whatever okay. So I need to re translate that 20,000.
This time at the rate of 9 so 20,000 divided by 9, my payable
should be 22,222.
My payable should be 22,222 okay and so therefore I need to increase
my payable by 222 to get from 20 to 22,222
Alright so that's all I've done I've re translated in the year end. Where does
the difference go am I pleased that my payables got bigger? No I'm not, I'm
annoyed, the difference goes to the income statement alright. So there you can see
then what I'm trying to do here if I can just recap all of this
and it might therefore then make a little bit more sense to us. So off I go then. I
buy something, I translate it, debit purchases, credit creditors or debit
debtors, credit sales at the spot rates. Then when I come to pay the money, I will
have to pay a different rate so where does the difference go? The income
statement or it could be, I buy something and I translate it at the spot rate but
it's still owed at the year-end. And all I do is re translate any monetary,
if it's still unpaid, there will still be a payable or a receipt, a receivable and
so I have to re translate that monetary asset or that monetary
liability at the year-end rate. So again I'm using a different rate. Where does
the difference go? To the income statement again all right. So difference between buying,
selling and paying, difference to the income statement, difference between
buying and selling at the year end, difference to the income statement.
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