Welcome students to this
introductory video on AF121
Introduction to Accounting Information Systems
AF121 is an interesting unit
that is especially relevant in today's
world where technology has become a
ubiquitous part of everyday life.
Most of you are doing AF121 because
it is a core unit for your accounting
degree and some of you may be doing
AF121 as an elective.
Whatever the reason, this unit will equip
you with the necessary skills to
understand and work with
Accounting Information Systems.
In terms of prerequisite knowledge,
AF121 requires students to possess
a basic understanding of how to work with computers.
Firstly, lets begin with the course learning outcomes for AF121.
After the completion of this course students are expected to be able to :
1. Understand the basic concepts
of Accounting Information Systems
and an overview of business processes.
2. Evaluate the strengths and the
weaknesses of an organizations
internal control system
3. Design an accounting information system
based on common flow charting techniques
4. Appreciate the factors that determine
the nature of an organization's accounting information systems.
5.Distinguish between the various forms of cyber crime and IT control risks
6. Understand the information systems
controls to prevent, detect and correct
errors or fraud within an organization.
7. Create a company file, create customer,
supplier, inventory cards, record sales,
purchases, inventory, banking transactions
prepare a bank reconciliation and
generate reports using MYOB software.
8. Evaluate an organization's chart of accounts.
9. Apply excel functions to solve common
accounting based problems, and
10. Understand the potential for
Information systems as a tool for development.
The study of Accounting Information Systems
provides a very important set of concepts
to prepare students for an accounting
and a business career.
Every business has an accounting information system.
These systems are a fundamental component
of the business and provide the business
with the information its people need to
operate and manage the business.
Let's have a look at the overall structure of AF121.
AF121 can be divided into four main parts which are
Accounting Information Systems - Concepts and Design Issues,
Accounting Business Processes and Controls,
Applications which deals with MYOB and Excel
and lastly Contemporary Issues in Accounting Information Systems.
The first part of AF121 looks at:
What is an Accounting Information System?, AIS Concepts and also AIS design issues.
An AIS or Accounting Information Systems
is defined as a structure that a business
uses to collect, store, manage, process,
retrieve and report its financial data,
so that it can be used by accountants,
consultants, business analysts, managers
chief financial officers, auditors and
regulatory and tax agencies.
As an accountant, you will have to learn
how to work within existing AIS's but you
will also be required to evaluate and
identify opportunities for improving
and enhancing the existing AIS.
So you may also design Accounting
Information Systems to suit the changing
nature of the organization and also take
advantage of new technologies that could
provide the organization with greater
competitive advantages.
For instance, one of the key topics we
will learn in Part 1 is how to
diagrammatically represent the business
process for an organization.
Here you see a document flowchart of an
organizations human resource department
Flow charting is an important skill for
AIS designers to possess and it will help
you and other stakeholders more clearly
evaluate an existing AIS.
Part 2 of AF121 relates to Accounting Buisness Processes and Controls.
In this part you will learn the business processes and transaction cycles.
For instance, in an organization the general transaction cycles are:
Purchases, Sales, Inventory Management, Fixed Assets and Payroll.
Although, most organizations are using
computerized accounting systems,
all computerized accounting systems
are based on the manual transaction cycles
For instance, to record a sale in MYOB
it requires that an invoice be raised.
Once an invoice is raised, an MYOB will record the debit and the credit.
We don't record a sale by debiting cash and crediting sale.
We raise an invoice and MYOB will
journalise this transaction for us and
automatically update the ledger account.
Thus, you must have a good understanding
of the business process and the related
source documents so that you can
understand how to record this transaction
in a computerized accounting information system.
Part 3 of AF121 is the practical component of the course.
In this part, you will learn how to use MYOB.
We have chosen MYOB because it is the most popular accounting
software in the market today and its
popularity is due to its cost effectiveness and ease of use.
In this course, you will gain hands on
experience working with MYOB.
Your classes will be conducted in computer
labs and you will be given MYOB exercises
in most of the tutorial sessions.
Your textbook provides step by step
instructions on how to complete the exercises.
However, if you are confused about something,
then the teaching staff will assist you during the lab sessions.
But just because we are teaching you how
to work with a computerised accounting information system using MYOB,
doesn't mean you can't work with other
computerized accounting information systems.
It's just like when you learn to drive,
you might learn on a Hyundai but that
doesn't mean you can't drive on a Toyota.
All cars and accounting software work on a similar system.
So learning MYOB will provide you the
necessary skills to work with most accounting software.
In Part 3, you will also learn how to work with Excel.
Excel was specifically created to assist accountants
and it is an important tool for any accountant to learn.
While most of you have worked with excel
you will learn more advanced functions
used in dealing with specific accounting problems.
The last part of AF121 is a bridge to AF302.
AF121 is a prerequisite to AF302.
This part looks at some of the contemporary issues in
Accounting Information systems in the Pacific.
We look at two topics which most of you are very familiar with, which are :
mobile phones and social media.
We look at how these technologies can be
leveraged to achieve development objectives
in a South Pacific environment.
That is the end of the Introductory lecture and I hope you enjoy the course.
Vinaka!
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