hi I'm Monashee, from monashee.org
last week we talked about ways in which
you can streamline your life, so if you
haven't seen that video already,
I've included the link below. This week
is all about streamlining your workflow and business
so that you can be more productive and spend
more time of the things that you love to do and
less time on the things that you don't.
I'm going to give you practical tips that you
can implement into your workflow to save you time
and your precious energy. be sure to
stick around to the end of the video
where you will be able to download my
free "ultimate productivity guide" that
will walk you through the details of
setting up what I'm going to be talking about today.
your work day is constantly interrupted
by demands to make decisions
or to do tasks that are taking you completely off track.
whether it's emails or administrative tasks, or social
media distractions, or life distractions.
so let's get into some ways that we could reduce
some of these distractions and have a
more streamlined workflow.
one: eliminate.
if you take a good look at your business are
there things that you are doing that you
don't need to be doing? being really
specific about what your business is, who
it serve, and what you see it doing in
the next few years, can help you
determine this. are there things you do in
your business that aren't serving your
goals?
does your audience hang out on facebook
and instagram? and you're trying to
maintain a twitter and linkedin account
as well? why not focus on the ones where
your audience is, and forget the rest? are
you a designer, but you also spend time
marketing your copywriting services, even
though you don't enjoy doing it? your
ultimate goal with your business should
be to free up your time and have a life.
make the specific choices that lead you
to that intention.
two: automate
put as many of your workflows on autopilot as
possible. if there's anything you are
doing on a regular basis,
come up with ways in which you can
automate those tasks, so you are only
doing them once. create email templates,
branded social media templates, template
text for your content,
schedule content... anything that can be
done in one sitting,
dedicate the time to do it then.
three: delegate
hire an assistant, or a virtual
assistant, or outsource a certain aspect
of your workflow. depending on where you
are at in your business, this may not be
an option for you yet because of the
expense. if you aren't there yet,
definitely plan for it.
there will come a time when you will
want to delegate tasks that are not
top-level. determine early in the game
what those tasks are, so that you develop
systems around them, and ensure that they
are teachable. if you are ready to
outsource, decide what those things will
be. you will want to delegate not only
the things you don't enjoy doing but
also the things that are not high level
items. for some people that might mean
outsourcing their blog post, if they're
in a service type industry. whereas
bloggers might dedicate more of their
time to writing and outsource the social
media posting.
four: time blocking
time blocking is a way of structuring your
time so that you're spending smaller
bursts of time hyper-focused on one
particular task, with a break in between
to transition to the next task. the
"pomodoro technique" is one of the most
used techniques for this. I have included
a link to an app that is useful for
using the technique. it will time, and
track your daily tasks using this method.
five: batching
this is essentially doing
things that are grouped together all in
one sitting.
you take your focus off of everything
else, turn off all distractions, and pump
out some content. social media is a great
example of this. posting to each of your
social media accounts every day, and
using your precious brainpower to come
up with interesting things to say is
exhausting.
not to mention that it interrupts your
workflow. instead, try scheduling your
posts in advance. you can dedicate one
full day at the beginning of each month,
to focus solely on scheduling your posts
for that month. then press go, and don't
think about social media posting for the
rest of the month... except to engage. my
tutorial on Instagram scheduling can be
found in the link at the top right
corner, as well as below. I'll give you an
example of batching.
last week I did a video about how you
can streamline your life. I actually
recorded that video at the same time
that I recorded this video. it's more
efficient to spend the time all at once...
setting up once... doing my makeup once...
getting dressed once.
six: content calendar
having a really clear schedule, so that
you know what you are going to be doing
when, will really help you with planning
how you are going to automate, batch and
time block your work. and it will also
help you determine what you can outsource.
and automate. now you've got the tools
you need to streamline your business, and
focus only on the most top-level tasks.
now... how are you going to start
implementing these techniques to get
your business on autopilot?
I have designed a free ultimate
productivity guide, to help you navigate
this process. it comes complete with a
detailed questionnaire to help you determine
your top-level items. a guide to batching and
automating. and a calendar for you to
print and use to get started. to download
the guide,
simply click the link at the top right
corner of this video, or in the comments
below.
running a business can be overwhelming
when we don't have systems in place and
we're spending our time doing things
that we don't enjoy doing. I have shown
you that by letting go of things that
don't excite you, and by doing things in
batches, you can actually free up more time,
and work more effectively in the time
that you do have. now, I want to hear from
you. what are some of your favorite
productivity tips? hop on over to
monashee.org
and tell us about it in the
comments. if you liked this video, please
hit the like button below, share it with your
friends, and be sure to subscribe. thank
you so much for watching, and I will see
you next time.
and...eeeee
implement into your workflow (laugh)
(child yells) "mama"
work day officially done.
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