[Music]
Hello and welcome to the BACB's experience tracker tutorial video in
this tutorial we'll review the correct way to use download and save the latest version
of the experience tracker the BACB's experience tracker is a free resource
designed to assist trainees in tracking their experience hours while pursuing
eligibility to sit for the BCBA or BCABA certification examination first
please verify that you're using the correct version of the experience
tracker to find the correct version go to www.bacb.com and select either the
BCBA or BCABA certification level on the certification page select experience
standards monthly system from the right-hand menu on the BCBA/BCABA
experience standards monthly system page you can review the standards for
accruing your experience hours and download necessary forms keep scrolling
towards the bottom for the experience tracker it's important that you check
the updates and information link click on the link to see more information
about the experience tracker including updates and newer versions that may be
available go ahead and select the latest version the experience tracker listed
here if you don't have a paid subscription to excel you can use the
experience tracker and Excel online free of charge by following the steps under
accessing Excel online if you're experiencing any issues with the tracker
you can fill out our technical issues form on this page when filling out the
form include as many details about your issue as possible including what version
of Excel you are using what type of operating system you are using and any
other information that may be relevant to the issue once you open the latest
version of the experience tracker make sure that you save the document to your
computer before you start entering information if you follow these steps
correctly you are all set to start using the experience tracker in this section
of the video we will walk you through the correct way to enter data into the
experience tracker and how to address some issues that might arise there in
the process of tracking your experience hours the experience tracker contains
multiple worksheets that can be navigated to by clicking on the tabs
located at the bottom of the screen in order to use this tool effectively it's
important to remember that the experience tracker will not function
properly if the data entered is not accurate then complete again make sure
to enter everything accurately into the instructions settings and supervisors
tab before you start entering the experience
into the experience log before filling out the tracker be sure to read and
follow all of the instructions
first you will want to enter your name here next enter the BACB credential
you're pursuing by using the drop down menu and selecting one of the options
below you must use any drop-down menus that are available in the experience
tracker for it to work properly if you type the information manually rather
than selecting from the drop down menu the experience tracker will not function
properly you will notice the yellow box in the corner that pops up to offer more
information about each data entry field these boxes can be moved that way they
don't block the information you need to move a box click on it and drag it to a
corner to clear the space you are working on now for this example scenario
and for display purposes only I'll select the BCBA credential it's
important to select which credential type you're pursuing because it'll allow
the tracker to accurately calculate how many total hours you need to meet the
experience requirements for that credential
the next tab is the settings tab again you can move the yellow box over to a
corner of the document if you want it out of the way this box is displaying
information about each of these fields and the experience setting column should
be very specific when you type in where you're accruing your experience hours
then and the primary emphasis of work column select from the drop down menu
your primary emphasis of work from the multiple options shown I will select one
of these if your primary area of work you'll select another drop-down menu of
options for you to choose from I'll go ahead and select one of these
then for your primary age group of client choose the relevant age group you are
working with from several options available in the drop-down menu I'll go
ahead and select one as you continue you can enter additional settings as needed
on a new row below the previous setting
after you have entered in your settings need to enter your supervisors
information you can do that here in the supervisor section remember you can drag
the little yellow box out of your way first enter your supervisors name in
this column now this asking for your supervisors BACB account ID number
your supervisor will need to provide this information to you and it may be
found in the profile section of their BACB account next enter your supervisors
BACB certification ID number and again this can be found by your supervisor
logging into their BACB account this information is also publicly available
through the BACB certificate registry at bacb.com fill in your supervisor
certification ID number under supervisor qualification select from the drop down
menu your supervisors qualification this could be a BCBA/BCBA-D a verified
experience instructor or an ABPP/ABA let's go and select BCBA/BCBA-D for
this example the date qualified to supervise can be found in your
supervisors BACB account and on the BACB certificate registry let's go ahead and
enter the date they were qualified to supervise this date is important because
they must be qualified to supervise prior to you beginning your supervision
then enter the date of your supervision contract you and your supervisor must
have a signed written contract to begin your experience hours any hours accrued
before the date of your supervision contract won't count once this
information is entered you could enter more supervisors as needed using new
rows
in this experience log you have multiple fields that require information the
first one you will enter is the experience type from the drop-down menu
for this example I will select supervised independent field work the
next column is the settings field this is going to come from the information
you entered in the settings worksheet notice the two settings I entered
previously now show in the drop-down menu remember make sure you use the
drop-down menus on all the fields that offer them as I mentioned before the
experience tracker will not function properly if you type information into a
field where a drop-down is available now we have the supervisor information again
this is a drop-down created from the information you previously entered on
the supervisors worksheet I'll select my supervisor from the choices available on
the date of experience you will type the date you attained your experience hours
make sure you are formatting this correctly when entering your information
you should use slashes instead of dashes here I will enter the month slash day slash
year in our experience time and the start time column you should enter the time when
you began your experience hours let's say you began work at 8:00 but had a
short meeting and took care of administrative tasks until 8:30 then you
work directly with clients from 8:30 to noon should only enter the time when
you're actually working in acceptable activities as defined by the experience
standards not when you're performing other job duties that may not be counted
towards your BACB the experience therefore should enter 8:30 and then if
you just put in a here it will default to 8:30 a.m. your end time and the time
you're done with that portion of your day that is countable towards your
experience if you're done at noon should enter 12 here and again if you just put
a P here it'll default this field to 12 p.m. now you'll see here that showing
experience hours listed at 3.5 for this time period you'll notice that I can't
click on this field because it's not editable by the user and it's Auto
populated from the start and end time columns under the unrestricted and
restricted hours column you will notice that 3.5 hours are listed as restricted
hours however all these hours may not have been restricted but this is what
the tracker defaults to until you type in any unrestricted hours you may have
had once that information is entered here and let's say you worked
three unrestricted hours you'll notice that the restricted hours field has gone
down to 0.5 remember this field is not editable I can't click on this field
since it's accessing the information from this other column scroll over to the
supervision fields to enter your supervision you may or may not have had
supervision accrued during this time period where you had your experience
therefore you should list this with your experience only if the supervision was
accrued during the same time period that your experience hours were happening
within this 8:30 to 12:00 p.m. time frame for this example I'll select the
method of supervision as face to face the supervision start time is when the
supervision actually began you will see here if you enter any time that is
outside of the documented experience hours the experience tracker will send
an alert if supervision occurred during this experience enter the start time of
the supervision session supervision session time must overlap with the
experience time since that time of 1 p.m. that I tried to enter came after
the 12:00 p.m. time it didn't overlap with the experience hours as required
let's try this again this time I'll say the supervision
started at 11:00 a.m. then ended at 12:00 p.m. you'll see here the
supervisor hours listed is 1 and again I can't edit this column it's pulling from
this information over here here you'll see that all of these supervision hours
defaulted to group supervision however these supervision hours may have
not been accrued with group supervision and in order to change that since you
can't edit this column you need to type the individual supervision hours that
occurred during that time period if you met with your supervisor one on one want
to add a one here you'll see this went down to zero again make sure you're
entering in the individual supervision hours for those group supervision hours
to calculate correctly you see your independent hours have changed these are
your fieldwork hours where supervision did not occur when you scroll over here
you can then list whether a client observation occurred during the
supervision time period you'll notice we have the drop down here and I will
select yes one did occur then we have our experience notes here this is just a
column to be used by you and your supervisor for any information you may
want to reference for something that may have occurred during this experience
setting if there's something you need to know
type it in the notes section now let's say you had some experience hours with
no supervision that occurred during those experience hours first select your
experience type here for this example I've selected supervised independent
field work then select the setting again make sure you use the dropdowns then
select the supervisor from the drop downs enter the date of experience here
enter in your experience start time again you can enter 8a here then it'll
default to 8:00 a.m. or you could enter in the traditional way if you wanted to
by typing 12:00 p.m. on the experience end time field these are filled
automatically make sure to enter your unrestricted hours if any were accrued
during this time period otherwise your entry will default to restricted let's
list our unrestricted hours now you see here this has gone back to 2 if no
supervision hours were accrued during these experience hours you will select
no supervision session note if you didn't have a supervision session occur
you don't need to select whether or not a client observation occurred since the
client observation wouldn't have occurred if there wasn't a supervision
session that happened now let's say that later on that day after this time frame
when these experienced hours were accrued you did meet with your
supervisor we want to make sure to list hours that you and your supervisor met
you will enter it as you did with these you select that you are doing supervised
independent field work then select the setting and it'll be the same as the
previous experience because that's what you and your supervisor are meeting on
we'll select the supervisor now even though you're not accruing experience
hours with a client here should continue to enter this information in here of
when you and your supervisor met and then again over in the supervision time
period I'll explain why here in a minute let's go ahead and enter that in let's
say we met with our supervisor from 4:00 p.m. to 5:00 p.m. that day
these were filled automatically you should list that these were all
unrestricted hours meeting with a supervisors generally categorized as
unrestricted then you should put one in here to get this column down to zero for this
example I'll select the method of supervision as video conferencing and then here and
at the same time frame those entered over here 4 p.m. to 5 p.m.
these will be filled in automatically and again make sure that you list your
individual hours otherwise this will default to group hours I will add in
individual supervision hours here you will notice that the group supervision
hours has again drop to zero here it's listing zero independent hours which is
correct because you didn't have any independent experience hours you'll see
here the experience hours tab what was accrued so far for total hours we have
3.5 plus 4 which brings us to 7.5 plus 1 which brings us to 8.5
if we go and look at this data analysis worksheet by clicking on the tab down
here you'll see that it gave me credit for all 8.5 of my hours we'll go into
this data analysis worksheet in more detail later in this video what would
happen if I didn't list the experience start and end time when I had
supervision let's take a look let's list that this supervision was based on the
supervised independent fieldwork for in-home hours during the in-home setting
with my supervisor Janie and then I'll add the date of experience that was
being supervised and you'll see here it's populated when I put that in with
the slashes now again I'm showing you the wrong way to do it I'm not going to
enter in the experience start or end time here I'm just going to scroll to
the right and enter my supervision hours then select your method of supervision
here then the meeting time from 2 p.m. to 3 p.m.
all this was individual supervision I entered that in and again make sure you
select your client observation for these supervision sessions over here let's select
no a client observation did not occur in this one you'll notice now my
independent hours show negative one hour and if we go to our data analysis tab I
should have nine point five hours now for that additional hour of supervision
that was added however it's not showing credit for that that is because I didn't
enter in my experience hours here that is why you should verify that you've
entered all of this information here if you remember and the supervision up here
the client observation was not selected before if you don't select anything for
client observation then an observation will not be counted make sure you're
selecting yes if a client observation occurred during the supervision session
so this field will update that is how you enter this information in
our last tab is the audit categories tab which takes you to this worksheet here
you'll see several audit categories listed some of these may pertain to your
monthly supervisory period others may pertain to the overall requirements for
your experience hours for example if I'm pursuing the BCBA credential under
supervised independent field work I would need 1500 total hours while other
requirements are specific to the month category a references your monthly
supervision it says trainees would sign a contract with the supervisor and
supervisors must be qualified to supervise before accumulating experience
hours and experience hours accumulated prior to signing a contract with a
supervisor or before the supervisor was qualified to supervise are not countable
again this is referring to your monthly supervision hours anything accrued in
that month prior to the contract being signed would not count category H down
here references your overall hours this says trainings must accrue a set number
of experience hours with practicum having one and a half time the temporal
value of supervisors independent field work and intensive practicum having two
times the temporal value of supervisors independent fieldwork and trainees
pursuing their BCBA a credential must acquire at least 1500 weighted experience
hours and training pursuing their BCABA credential must acquire at least
1,000 weighted experience hours across experience types and supervisory periods
these are referring to the overall hours and that's why it's important to list in
the instructions field which credential you're going for because it's going to
reference these total weighted experience hours
now that we reviewed how to use the experience tracker let's review a
tracker with a little more information filled in I'll close out of this and
save any of the information entered then I'll open this experience tracker with
more information entered you'll see you start in the instructions tab and this
instruction worksheet I've listed in my name and the credential I'm seeking in
the settings worksheet I've entered all of my settings and again as I explained
before you could have multiple I've entered all the information and all of
my supervisors remember you can list multiple that you can then use from
those dropdowns you'll see that I have all of their information listed here and
I have my first three worksheets filled out now that information will be
available to use from the drop downs in the experience log in this experience
log this row right here is not moving it's frozen to remain visible as you
scroll through that way you'll still see the column headings as you input your
data let's scroll our way up here to May in May you'll see in my first row here
that I've entered in the date of experience my start and end time and
I've entered in my unrestricted hours I'm going to go ahead and move this box
out of here and I can see more of this information you'll see for this one I
had a supervision session that occurred within my time frame here I logged that
correctly I made sure to list my individual supervision hours and I had
my client observation listed we'll scroll through the month and see I have all this
information listed between supervision and experience we'll scroll down until
we have our whole month of May entered see here in this last one as we talked
about before no unrestricted hours were listed and it
defaulted to restricted hours and maybe I didn't have any occur I can enter that
in just so I know and then my restricted hours stay the
same but again if you don't enter that in it's going to default these hours to
restricted we have our whole month of May entered here to the end now let's go
ahead and take a look at our data analysis worksheet and our data analysis
worksheet you'll notice all the information entered for the month of May
and the experience log is summarized here this is the log experience pulled
from the experience log tab therefore everything you entered on the experience
log tab we shown here if entered correctly you will see in this example I
had 99 independent hours I had 11 hours of supervision
which gives me 110 total experience hours of those 81 were spent in
unrestricted activities the number of supervision contacts I had during this
month was 8 that's tallied from each row I entered
supervision hours my number of client observations is 2 that's tallied from
each row I entered supervision hours and selected yes a client observation did
occur it lets me know the percent of experienced hours that were supervised
based off the information I entered and it lets me know the percentage of my
supervision hours that were spent in group supervision this is giving
information about all the experienced hours you entered to the right here we
have another table that's going to give us our adjusted experience this table is
showing you the number of experienced hours you can actually count based on
the experience standards in the information you've entered in the
experience log we'll see here that it's giving me credit for 99 independent
hours I'm getting credit for all the hours I entered in we'll see here this
give me credit for 11 supervision hours again it's giving me credit for all the
hours I entered it it's giving me credit for all 110 of my total hours here it
says the percent of unrestricted experience hours and we'll talk about
this a little bit more but this is referencing that you need to acquire
1500 hours for the BCBA exam and the requirement is that no more than 50% of
your hours are spent in restricted activities then you would need at least
750 unrestricted experience hours this 5% is telling me where I stand as far as
meeting the 750 hours in unrestricted activities the 7% indicated here means
I'm 7% of the way to reaching that minimum of 1,500 total hours for
supervised independent field work then you have these audit categories over
here with G and H each audit category is associated with a letter you can
reference the audit category that's triggered on the audit categories tab
with G and H here let's review these as these are the ones that are referring to
your overall hours H is saying that trainees pursuing their BCBA credential
must acquire at least 1500 weighted hours obviously I haven't reached that
point yet as I'm only in my first month H is going to appear until I get to my
1500 hour requirement therefore you will see that audit category until you get to
the point where you're at 1500 hours and you don't need to worry about it until
you have completed your total hours because again you're going to see it
each month until you reach the total number of hours needed for your
experience type G states that trainees must accumulate 50% or more of their total
experience hours while engaged in unrestricted activities I haven't met
that point where I have at least 750 hours and unrestricted activities again
in this example I need to obtain 1500 hours of supervised independent
fieldwork once I reach the point where I have 50% of the required total this
audit category will no longer be triggered keep in mind that the experienced
tracker automatically adjusts its calculations depending on the experience
type you select on the experience log let's go back to our experience log and
now let's take a look at the month of June scroll through gene and you see
I've entered all the experience information that's required as you can
see I had three supervision sessions with only one client observation and
here you can see my last entry for June we go back to our data analysis
worksheet by clicking on the tab down here and let's take a look at the logged
experience again this is the information I entered in the experience log I
entered that I accrued 53 independent hours and 9 supervised hours giving me
62 total experience hours you see here I have 14.5 percent of my experience spent
in supervision I've met the requirement for the month for the percent of
supervised independent fieldwork spent in supervision which per the BACB
requirements is 5 percent I had 39 unrestricted hours with 3 supervision
contacts and one client observation notice our percentages here and the
percent of group supervision now we scroll over to our other table with the
adjusted experience and here it shows the number of independent hours it's
only letting me count 22 of my 53 independent hours well had 53 hours why
is it not letting me count that note that will not let me change these here
because these hours on this table cannot be changed the experience trackers
pulling data from the experience log tab if we made an error when entering data
it must be corrected on the experience log worksheet it's only counting 22 of
my 53 hours and it's giving me credit for the 9 supervised hours and let me
count 31 total experience hours of the 62 I entered therefore
I'm only getting half of those why is that I had supervision and not too much of it was
spent in group supervision why am I not able to count the hours I listed in my
logged experience let's look over here on the right where our audit categories
are listed we've already discussed G and H but now I see there is an F category
here let's review the F category in the next tab we will go to our audit
categories and we have our audit category F here it states trainees must
have a minimum number of times they're observed working with the client each
supervisory period supervised independent fieldwork requires two
observations practicum & intensive practicum require four observations
and again this information is going to be pulled from the experience standards
which can be found on our website experience hours accumulated during a
supervisor period with less than the required number of client observations
will be prorated based on the percentage of required client observations met it
says here for example if the training logs three of the four required
supervision contacts under the practicum experience type only 75% of the
experience hours for that supervisor period will be deemed countable here you
see three supervision contacts listed and we know two were required with
supervised independent fieldwork however I only had one client observation went
or acquired for the month therefore I only had 50% of the client observations
required prompting the tracker to only count 50% of those hours this is why
those total hours were cut in half because I didn't meet the requirements
for the number of client observations you'll notice that the percent of
unrestricted hours accumulated and percent of total experience hours
accumulated did go up since the previous month that's how these audit categories
can be used now if you didn't have the client observation this is just going to
be the number of experience hours you would be permitted to count for that
month now we're going to go into our month of July and again we see where we
have all of our fields filled up here throughout the month our supervision is
occurring we had a client observation here we had another client observation
occur here that's two we've met our client observations for the month of
July we see our last entry for the month we'll go back to our data analysis tab
and we'll see that had 93 independent hours and five supervised hours giving me
98 total experience hours with 52 and unrestricted activities
I had three supervision contacts and two client observations I was just over the
minimum for the percent of supervision which is five for supervised
independent field work for practicum that would need to be 7.5 and for intensive
practicum it would need to be 10 you just want to make sure that the percent
is met based on the experience you were accruing I had 0% in group supervision
we see here because I had all of the requirements for a monthly period that
I'm able to count all of my hours my independent hours
my supervised hours my total experience hours and now here we see that a percent
of unrestricted experience hours has increased each time I've had 81, 39, 52
now it shows 11% of reaching that minimum of 750 hours in unrestricted
activities they can have no more than 50% of hours and restricted activities
when I get to that 1,500 point we'll also see that our percent of experience
hours accumulated increased we see where you entered in our hours we have
110, 31, 98 now it shows 16% of reaching that total
of 1500 hours it's really important to reference this percentage say you had 80
percent of your total experience hours accumulated and only had 30 percent of
the unrestricted hours you needed you really need to start focusing on
accruing more hours in those unrestricted activities to meet that
minimum requirement we see here again we have those audit categories of G and H
were based on your overall hours do they meet the requirements at the end these
should clear out
now real quick I want to show you with one of these completed months why it's
so important that you entered information in those instructions
settings and supervisors tabs and you don't just type something in your
experience log let's say I have a new supervisor in a new setting and I didn't
enter in these worksheets I select my supervised independent field work and
now I'm working at this new setting but I didn't enter in my setting tab I just
entered it in here rather than using the drop-down I have a new supervisor I
didn't list them in the supervisor tab I just entered it here I accrued the
experience hours under their supervision in July I worked from 8 a.m. to 5 p.m.
that day listing unrestricted hours here I didn't list my supervisor or setting
and the supervisor or setting tabs I didn't use the dropdowns I just typed
the supervisor and setting into the experience log now we go back to our
data analysis it won't calculate my adjusted experience I have all these n/a
fields here because it doesn't know what my adjusted experience is since the
tracker doesn't know that these hours can be counted because I didn't enter
the supervisor and setting information into the appropriate worksheets that's
why it is important that you use the available drop-down menus when you enter
your information if you don't the adjusted experience tables will not work
correctly and won't accurately show you how many hours you can count that's how
this experience tracker can be used and all the information that is required to
make sure that it's being used effectively that will conclude our training of the
Behavior Analyst Certification Board's Experience Tracker.
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